IJSS Editorial System (IES) User Guide for Editors
- Principles
- Your role as an Editor
- Your Workflow in IES
- Author Submits a Manuscript
- Manuscript Assignment
- Logging in and viewing your Main Menu
- Action New Assignments
- Coordinate the peer review process
- Sending Reminders to Reviewers
- Receiving a Reviewer's Report
- Making your Decision
- Notifying the Author
- Search Tools available on your Main Menu
- Reports
- Custom ad hoc E-mail communication
- Technical Editing
- IES Technical Support
- IES Training
IES has been designed on the following principles:
- To provide an end to end electronic workflow for the submission of manuscripts, minimizing paper copy
- To make submission and peer review as efficient and simplistic as possible for Authors, Reviewers and Editors
- To support open communication and collaboration between all parties listed above
Your Role as an Editor
(Note: The tasks below may differ per journal.)
- Receive manuscripts submitted by Authors
- Editorial Office/Editor/Journal Manager assign paper to handling editor
- Coordinate the peer review process
- Accept or reject manuscripts
- Communicate these decisions to the Author.
The events below include the basic steps in the IES editorial process. Editorial tasks for each event are outlined. Depending on your role as an Editor, you may not work on all of the tasks described. Links to interactive tutorials are included to allow you to practice using IES to complete tasks.
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Author Submits a Manuscript
The Author submits a manuscript to IES. To do this the Author first has to register themselves in the system. A comprehensive guide, entitled IES User Guide for Authors, is available here.
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Manuscript Assignment
Depending on your Editor role and the journal editorial workflow, new manuscripts are assigned to you in one of two ways:
- You receive the manuscript directly from the Author.
- The manuscript is assigned to you by the Editorial Office/Editor-in-Chief/Journal Manager.
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Logging in and viewing your Main Menu
Log into the system using your IES username and password and then choose Editor Login. Once logged in you will reach your personal Editor Main Menu.
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Action New Assignments
From each new submission you can:
Click on View Submission to view the submission in full as a PDF.
Click on Details to view details about the manuscript or notes from the Editorial Office or Journal Manager.
For submissions you receive directly from the Author you may also have additional options such as perform a Technical Check, Send Back the submission to the Author for amendments, Edit the submission, as well as Assign or Redirect the submission to another Editor.
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Coordinate the peer review process
When you are ready to coordinate the peer review process, locate the manuscript and click "Invite Reviewers"
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Sending Reminders to Reviewers
To send reminder messages to Reviewers, go to the bottom of your Main Menu and click "Send Reminder Letters".
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Receiving a Reviewer’s Report
When a Reviewer completes their review (or when all of the required reviews have been completed) you will be notified by e-mail. To view that review, locate that manuscript and:
Click View Reviews and Comments.
In the new window, click the recommendation term next to the Reviewer's name to read each review. If the manuscript has been revised, all reviews of each version will be accessible here.
Comments to Editor are only visible to you, and comments to Author will be sent to the Authors. Reviewers retain their anonymity.
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Making your Decision
When you are ready to submit your decision (after coordinating peer review), locate the manuscript and:
Click Submit Editor's Decision and Comments;
On this screen you also have the opportunity to add comments received from Reviewers and your own comments as appropriate;
Select a decision from the drop-down menu at the top of the screen;
Click Proceed and then Submit Decision to finalize your decision.
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Notifying the Author
If the journal workflow enables you as an Editor to communicate decisions directly to the Author, you will be able to customize the Author Decision Letter.
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Search Tools available on your Main Menu
The Search Submissions tool available on the Main Menu allows you to quickly search for specific manuscripts.
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Reports
Selecting Reports on the Editor Main Menu allows you to generate a list of statistical reports, for example:
- Reviewer Performance Reports
- Editor Assignment Reports
- Author Outstanding Manuscript Report
- Annual Reports
- Editors can send reminder e-mails to multiple recipients using the reports generated.
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Custom ad hoc E-mail communication
To add flexibility to your communication with Authors and your Editorial Office, you will be able to send e-mail as needed through EES. By sending e-mail through EES rather than through your personal e-mail account, you will retain all correspondence in the History section of the manuscript. Templates will be provided for common queries which you can further customize to suit your needs.
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Technical Editing
To make changes to the author's submission, Editors can use the Edit Submission function. This enables an Editor the ability to change the content of the submission in IES.
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IES Technical Support
For all technical queries, please contact IJSS's Customer Support team. Phone, e-mail and live-chat support is available
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IES Training
Viewing the full list of i-tutorials, attending group TrainingDesk webinars and instructor led trainings are available
