IJSS Retention Policy
The IJSS Editorial System (IES) Retention Policy
outlines how long files are retained in IES. This applies to
submissions for which a final disposition has been set, and incomplete
submissions which have not been touched by the author for a given number
of days.
The following retention policy is in place in IES for all journals:
When an incomplete submission remains inactive after 60 days, the following alert is sent out automatically from IES:
Dear Author,
We recently detected a paper entitled "Article Title" for which you started the submission process more than 60 days ago but for which you did not complete all the submission steps. Therefore, this paper has not yet been submitted to the journal.
If this paper is a duplicate of a manuscript already submitted to the journal, you may disregard this message. We will delete this duplicate submission in 30 days in accordance with our archiving policy.
If you no longer wish to submit your manuscript, you may disregard this message. The manuscript will be automatically deleted in 30 days. No further action is required on your part.
If you still want to submit this manuscript to the journal, please complete your submission within the next 30 days. If your manuscript is not received within 30 days it will be deleted in accordance with our archiving policy.
To complete the submission process, please log onto “Journal URL” as an Author, locate the paper in either your "Incomplete Submissions" or "Submissions Waiting for Author's Approval" folder, and edit and approve the submission.
Please accept our apologies in the event that you receive multiple copies of this message. Each duplicate incomplete submission on your IES menu will automatically generate a copy of this message.
Kind regards,
IJSS Editorial System
"Journal Title"
The following retention policy is in place in IES for all journals:
- Article information (the submission metadata, including Reviewer Attachments) will be stored indefinitely in IES.
- Source files for accepted articles will be removed from IES three
months after the paper has been finalised in the system (accepted and
sent to production). These are basically all the files uploaded by the
author (or the editor) e.g. manuscripts, figures, tables, companion
files etc.
- Submission PDFs (PDFs created by IES) will be kept for one year, after which they will be deleted.
- Source files for rejected and withdrawn manuscripts will be deleted
three months after the manuscript reaches the appropriate final
disposition status (the end of the peer review lifecycle).
- Submissions that are removed by the Author or the Editor at the beginning of the editorial process will be deleted immediately.
- Incomplete Submissions: Author will receive an alert after 60 days of inactivity. After 90 days of inactivity, the PDF and source files will be deleted.
When an incomplete submission remains inactive after 60 days, the following alert is sent out automatically from IES:
Dear Author,
We recently detected a paper entitled "Article Title" for which you started the submission process more than 60 days ago but for which you did not complete all the submission steps. Therefore, this paper has not yet been submitted to the journal.
If this paper is a duplicate of a manuscript already submitted to the journal, you may disregard this message. We will delete this duplicate submission in 30 days in accordance with our archiving policy.
If you no longer wish to submit your manuscript, you may disregard this message. The manuscript will be automatically deleted in 30 days. No further action is required on your part.
If you still want to submit this manuscript to the journal, please complete your submission within the next 30 days. If your manuscript is not received within 30 days it will be deleted in accordance with our archiving policy.
To complete the submission process, please log onto “Journal URL” as an Author, locate the paper in either your "Incomplete Submissions" or "Submissions Waiting for Author's Approval" folder, and edit and approve the submission.
Please accept our apologies in the event that you receive multiple copies of this message. Each duplicate incomplete submission on your IES menu will automatically generate a copy of this message.
Kind regards,
IJSS Editorial System
"Journal Title"
